Job Title: Development Operations Coordinator
Job Type: Full-Time Exempt plus benefits
Salary: $75,000-$80,000 DOE
Location: 5029 Vermont Ave, Los Angeles, CA 90037
The Director of Facilities and Safety (DFS) maintains and oversees BGCMLA grounds, buildings and equipment to ensure that a workspace is safe and functional. Duties include negotiating contracts with service providers, inspecting facilities to meet safety regulations and managing renovations and updates. Additionally, the DFS leads the safety culture throughout BGCMLA Clubs. The position provides vision, strategy, leadership and guidance in the areas of Child and Club safety, facility management, and continuous quality improvement.
Safety & Risk Management:
- Encourages and drives BGCMLA “Rules of Engagement” and incorporates into day-to-day interactions and management of staff.
- Guides principles, practices, and collective standards that sustain a Culture of Safety and Facilities Excellence.
- Responsible for planning all safety programs, safety training, annual safety audits, annual risk assessments, and safety initiatives to ensure a safe, healthy, work environment for employees.
- Develops, manages, and controls the facility and maintenance department budget.
- Responsible for hiring, training and supervising the Facilities team.
- Creating reports on maintenance, repairs, safety and other occurrences for supervisors and other relevant staff utilizing the Dude Solutions System.
- Oversees and manages safety processes including Accidents and Incidents, Emergency Response Planning, Evacuation Drills, and Safety Standard Operating Procedures.
- Develop and promote capacity-building resources for local Clubs such as policies, procedures, checklists, newsletters, and training materials for leadership, management, and youth development professionals.
- Advise safety and security measures, including, but not limited to premise security, child supervision, vehicular safety, and internet safety.
- Benchmark with other youth-serving organizations and government agencies to identify best practices and standards that inform BGCA's overall child safety model.
- Serve as safety coordinator for organization-wide events.
- Visit Clubs and engage with Board Safety Committee regularly to engage staff and conduct safety walk throughs, assessments and quality assurance coaching.
- Leads a cross functional safety committee to establish, implement and measure all safety requirements, focuses and culture for BGCMLA.
- Ensure safety and security of facilities, including safety and security systems, fire alarms and fire suppression systems, etc.
Facilities & Fleet Management:
- Oversee preventative facilities maintenance and risk management programs that ensure all assets are managed in accordance with industry best practices in aging historic facilities.
- Evaluate, and establish a plan and procedures for BGCMLA transportation. Ensure that all vehicle permits and licensing is updated, and participate in vehicle longevity planning and scheduled maintenance process.
- Responsible for directing and managing the maintenance of all physical facilities, properties, and transportation; including daily physical repair, maintenance, and operational and administrative needs.
- Oversees the facility contracts, safety, maintenance, and improvements of facilities that are owned and managed by other entities to ensure that BGCMLA standards of excellence are met. Coordinates with city and school district officials to develop and maintain the facilities.
- Plans for the future needs of facilities and fleet, including long-term needs and repairs.
- Manages renovations, maintenance, repairs, and construction on facilities. Ensures that all work is in compliance with code and regulations
- Coordinates, inspects, and supervises a wide range of facility and fleet maintenance and improvement/replacement projects.
- Oversees and manages capital projects and grants, as needed.
- Establish an oversight plan to document and manage warranties
- Provides plans for and oversight of vendor management for contracted facility and fleet services.
- Coordinates and contracts for services as needed including negotiations, bidding, and contract preparation and administration and delegate as appropriate. Determines the need for, then selects, schedules and oversees the work of outside contractors to ensure compliance with policies, procedures, codes, and regulations.
- Evaluates and make recommendations for contractual and non-contractual capital purchases and services necessary for facilities and fleet management.
- Responsible for monitoring and planning office and facility space usage, including ergonomics of the office space.
EDUCATION and/or EXPERIENCE, LICENSURE, and CERTIFICATION:
- Must possess a high school diploma or equivalency certificate and 5 years of supervisory experience
- Must have and maintain a valid California driver’s license.
- Pass criminal background check.
- Must obtain/maintain a current CPR and First Aid Certification.
- Pass (negative result) a TB test.
KNOWLEDGE, ABILITY and SKILLS:
- Knowledge of risk management, security, property hazards, sports safety, emergency response planning/procedures, vehicular safety, bullying and mandated reporting.
- Working knowledge of federal and state laws and company policies and procedures.
- Familiarity with principles and practices of Management.
- Ability to work flexible hours and commute to Clubs and job sites as required.
- Ability to maintain and cultivate excellent community relationships and possess excellent communication and customer service skills.
- Ability to interact effectively and communicate (in writing and orally) with a variety of members, local government entities, neighborhood groups, agencies, schools and volunteers. Must also have the ability to effectively communicate with and maintain productive and effective working relationships with organization staff and management in accomplishing goals and objectives.
- Ability to represent and make presentations to Board and other service/business/community groups.
- Proficient skills in the use of Microsoft Office software, including Outlook, Word, and Excel.
- Ability to support the efficiency of Volunteers and future workforce needs to support volunteer program operations.
WORKING CONDITIONS and DRIVING:
- Travel between Boys & Girls Clubs of Metro Los Angeles sites and schools and various field trip sites as well as in the community is required. Must meet the insurance standards of Boys & Girls Clubs of Metro Los Angeles.
- Work is performed in the community as well as an office setting.
- Evening or weekend hours required on an as-needed basis.
PHYSICAL DEMANDS / WORKING CONDITIONS:
- The physical demands and characteristics of the work environment described here are representative of those occurring in the performance of the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
- The position involves lifting; bending; reaching with hands and arms; climbing or balancing; stooping, kneeling, standing, walking, crouching, or crawling; frequent interruptions via in-person contact, phone calls, and email are expected. Will be subject to indoor and outdoor environmental conditions based on activity location. Required to work around youth and adults where noise levels may be moderate to high during activities. Physical exertion may be required to lift supplies and equipment.
The above statements are intended to describe the general nature and level of work being performed by people assigned to this position. Nothing in this job description restricts the right of Boys & Girls Clubs of Metro Los Angeles Management to assign or reassign duties and responsibilities to this job or change this job description at any time.
BGCMLA is an equal opportunity, affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, age, marital status, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law.